Welcome to the Records Management web pages!
Our vision: to effectively manage the University's Information Assets
The Records Management Department provides advice, guidance and training to all areas of The Robert Gordon University on information asset management issues, including Records Management practices and procedures.
The Department is also responsible for ensuring that the University complies fully with its statutory obligations under the Environmental Information (Scotland) Regulations 2004, Freedom of Information (Scotland) Act 2002 and the Data Protection Act 1998.
Information about these obligations can be found at:
Looking for information on student records, enrolment or induction? Please contact the University's Student Records & Information Department, who are responsible for this type of information:
What is a Record?
A record or an information asset is ‘information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business’ (BS ISO 15489-1:2001).
What is Records Management?
Records Management is a key function within the University. It is the ‘field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records’ (BS ISO 15489-1:2001).
Why is Records Management Important?
- Business will be conducted in a more efficient, accountable and cost-effective manner.
- Easier access to information when requested under the Freedom of Information (Scotland) Act 2002 (FOISA), the Environmental Information (Scotland) Regulations 2004 (EISR) and the Data Protection Act 1998 (DPA), will allow the University to more easily comply with its statutory obligations and will ensure related costs are kept to a minimum.
- Easier to track audit trails.
- Identifies vital records for the University.
- Maintains the corporate memory.
- Allows the University to comply with the obligations within the section 61 Code of Practice on Records Management under the Freedom of Information (Scotland) Act 2002.
- Records Management is inextricably linked to the values of the University as stated in its Mission and Vision statement and will help enable the University to achieve and live up to these values.
- Monetary savings on storage.
To find out more about Records Management at RGU, why not read the University's Records Management Strategy and Policy?
Last updated 10.12.10(KF)