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MODULE DESCRIPTOR
Module Title
Records Management
Reference CBM136 Version 1
Created January 2020 SCQF Level SCQF 11
Approved March 2015 SCQF Points 15
Amended August 2017 ECTS Points 7.5

Aims of Module
To provide students with the ability to address the legal and ethical frameworks necessary for maintaining the quality and integrity of information and the knowledge to apply these within the context of managing information services. To enable the student to identify and evaluate relevant legal, fiscal, organisational and historical incentives towards the development of records management policies, equipping them with the skills necessary to carry out records audits and information audits. To enable the student to evaluate and to operate electronic records management systems and develop the student’s skill in the practical implementation of a records retention schedule compliant with legal and organisational requirements.

Learning Outcomes for Module
On completion of this module, students are expected to be able to:
1 Evaluate current legal and ethical issues relating to information exchange.
2 Analyse critically the legal and regulatory frameworks within the United Kingdom (and international frameworks applying to the United Kindgom) pertaining to information governance.
3 Identify and appraise the factors which make a records management policy necessary.
4 Devise and evaluate a records management strategy.
5 Utilise and evaluate critically electronic records management system (ERMS) to implement a records management strategy for a sample organisation.

Indicative Module Content
History of records management. Benefits to organisation through effective records management.Develop a broad contextual understanding, with in-depth analysis and critical evaluation of the legal and ethical issues for the information professions in relation to information governance, legal requirements affecting records management policies, Data Protection Act, Freedom of Information Act, Public Records Act, Sarbanes-Oxley Act, Environmental Information Regulations, and other relevant legislation. Model Requirements for Electronic Records and Document Management, Records life cycle. Records retention schedules. Electronic Records Management Systems (ERMS). Case studies.

Module Delivery
Key concepts are introduced and illustrated through lectures and directed reading. Understanding is tested and further enhanced through laboratory work and tutorials.

Indicative Student Workload Full Time Part Time
Contact Hours 66 17
Non-Contact Hours 84 133
Placement/Work-Based Learning Experience [Notional] Hours N/A N/A
TOTAL 150 150
Actual Placement hours for professional, statutory or regulatory body    

ASSESSMENT PLAN
If a major/minor model is used and box is ticked, % weightings below are indicative only.
Component 1
Type: Coursework Weighting: 100% Outcomes Assessed: 1, 2, 3, 4, 5
Description: Individual Portfolio Assessment

MODULE PERFORMANCE DESCRIPTOR
Explanatory Text
The calculation of the overall grade for this module is based on 100% weighting of C1. An overall minimum grade D is required to pass the module.
Module Grade Minimum Requirements to achieve Module Grade:
A The student needs to achieve an A in C1.
B The student needs to achieve a B in C1.
C The student needs to achieve a C in C1.
D The student needs to achieve a D in C1.
E The student needs to achieve an E in C1.
F The student needs to achieve an F in C1.
NS Non-submission of work by published deadline or non-attendance for examination

Module Requirements
Prerequisites for Module None.
Corequisites for module None.
Precluded Modules None.

INDICATIVE BIBLIOGRAPHY
1 ABELL, A., 2011. Information governance. London: Facet.
2 BAILEY, S., 2008. Managing the crowd: rethinking records management for the Web 2.0 world. London: Facet.
3 SAFFADY, W., ed., 2009. Managing electronic records. 4th ed. London: Facet.
4 PEDLEY, P., 2012. Essential law for information professionals. 3rd ed. London: Facet.
5 PENN, I.A., PENNIX, G.B. and COULSON, J., 1994. Records management handbook. 2nd ed. Aldershot: Gower.
6 SHEPHERD, E. and YEO, G., 2003. Managing records : a handbook of principles and practice. London: Facet.
7 MACLENNAN, A., 2014. Information governance and assurance: reducing risk, promoting policy. London: Facet.

Robert Gordon University, Garthdee House, Aberdeen, AB10 7QB, Scotland, UK: a Scottish charity, registration No. SC013781