Gray's Short Course Registration - EXTRA Courses 2019 - 2020

Gray's School of Art EXTRA Registration

If you wish to take part in one of our short courses, please complete this online form.

This form is only for the EXTRA short courses.

After submitting this form, you will receive an email from the Robert Gordon University confirming your registration and with details of how to pay your course fees online. Please allow five working days for processing.   

Contact the Short Courses Team if you need further information or assistance with this form.

Course Selection

Please contact the Gray's Short Course team via email to if you'd like to book a Short Course as a gift.

Please select your course/s Required


Payments for the Short Course EXTRA programme must be received 7 days prior to the start date of the course.

Robert Gordon University reserves the right to cancel a Short Course EXTRA if necessary, due to low enrolment numbers. We will endeavour where possible to notify students of course cancellations within 7 days of a course commencing. However, students will be offered the opportunity to book on to a selection of other courses or provided with a refund for courses that have been cancelled. No course can be undertaken by any student unless payment has been received.

For further details, please refer to the Terms and Conditions.

Student Details

If you would like to stay informed about Gray's School of Art activities please tick the relevant box below to be included on our mailing list.

I hereby give permission for my email to be added on the Gray's Short Course database. Required


Help for this question

Do you require a UK Visa to remain in the UK? Required


Medical information

Your safety is of the utmost importance to Gray’s School of Art. We request the following information for Health and Safety purposes.

Do you suffer from any of these specific medical conditions Required


Are you, or could you, be pregnant? Required


Are you a nursing mum? Required


Are you taking any medication we should know about? Required


Note: This information is confidential and will be kept only for use in case of emergency.
In some cases copies may be sent to the Disability and Dyslexia Centre should it be deemed appropriate. Further information can be viewed at, alternatively you can contact the Inclusion Team on 01224 262103.

Emergency Contact

I confirm I will be over 16 years of age on commencement of the course Required


Terms, Conditions and Policies

By submitting this form, you agree to and will abide by:

PAYMENT: your course fee must be received 7 days prior to a course commencing. No course can be undertaken by any student unless payment has been received.

RGU REGISTRATION: All students should be made aware that on submission of this booking form RGU is notified that you have accepted a contract of enrolment. (In order to attend short courses all students must register and accept RGU's TERMS AND CONDITIONS OF ADMISSION AND ENROLMENT). You have the right to cancel this contract with us. You must notify the University of your decision to cancel in writing via email to The cancellation period will expire at the end of 14 days after the University fully accepts your application of enrolment.

WITHDRAWALS: Please inform Gray's School of Art via email to if you are withdrawing your course. Should no explanation of absence be given, RGU will withdraw you from the course.


Students should be aware at the time of booking that (out with the statutory 14 day cancellation period) there is no automatic right to cancel and there will be no refund of fees.

You will lose your statuary right to cancel if the course has been fully completed or commenced during the 14 day cancellation period. With direct acknowledgement that the course may start during the cancellation period and that cancellation rights are lost once the course has been fully completed.

Student cancellations prior to 14 days of the course commencing will receive a refund of fees paid less an administration fee of £30 to cover the administration costs for the cancellation or offer to transfer this credit to another course where appropriate.

Refunds for a student cancellation in the 14 days prior to the course commencing are only applicable where there has been illness and there is a medical certificate to support it. On receipt of a medical certificate the student will receive a refund of fees paid less an administration fee of £30 to cover the administration costs for the cancellation.

Refunds for student cancellation once the course has commenced are only applicable where the student is unable to return due to illness and there is a medical certificate to support it. On receipt of a medical certificate the student will receive a refund of fees paid less any classes attended and an administration fee of £30 to cover the administration costs for the cancellation. Refunds are not available should you have a change in circumstances that makes continued attendance at the course difficult, or additional responsibilities that affect time commitment to study. Students should consider both their availability and commitments carefully at the time of booking.

Refunds will be made without undue delay, usually within two weeks and not any later than 42 days after the day on which we are informed about your decision to cancel the contract.

Any reimbursement by international bank transfer we include a deduction of bank charges encountered. Any reimbursement by post will include a deduction of postage and packaging costs.

Robert Gordon University reserves the right to reschedule or cancel a Short Course if necessary. Reasons for this may be due to (but not restricted to) low enrolment numbers, weather warnings, emergency maintenance and staff absence. Students will be offered a place on an alternative date or course. If an alternative course fee is less you will be refunded the difference. If the alternative course fee is more you will be asked to make payment on the outstanding fee. If no alternative Short Course dates are suitable, a full refund will be processed. RGU will endeavour where possible to notify students of a course cancellations within 7 days of a course commencing.

In the unlikely circumstance of attendance to class prior to payment having been complete followed by a decision to discontinue the course you will be liable for the payment of the class attended in addition to the administration fee of £30 within 7 working days.

DEFERMENT: This will be considered only within the same academic year and the EXTRA programme. If there is a suitable alternative class to attend and space is available then a student may be transferred to another class list.

POSTPONEMENT: We may be required to postpone a course at short notice. In the unlikely circumstance that a class is postponed we will do our best to reschedule it within the academic year.

ADDITIONAL COURSE COSTS: If required, we strongly advise students to organise the appropriate insurance cover for any travel or accommodation booking purchased prior to a course commencing. Please note these associated bookings are in no way the responsibility of the university and will not be reimbursed upon cancellation of the course by RGU and are therefore made at the student’s own risk.

MARKETING: Professional photographs of selected work and students to be taken for use in Short Course marketing. Out of courtesy wherever practical students are notified of intentions to take film or photos within the school. If you do not wish to be included in any marketing materials please inform the Gray’s Short Course Team to

GDPR / DATA PROTECTION: Robert Gordon University (RGU) needs to process and retain certain personal information relating to you because you are an applicant/student of the University. All of your personal information will be treated in accordance with the terms of the Data Protection Act and the General Data Protection Regulation (GDPR). RGU will respect the confidentiality of your data and ensure that appropriate security measures are taken to prevent unauthorised disclosure. Please refer to the Applicant/Student Privacy Statement via the following link for further information: Data Protection.

FEEDBACK: RGU makes every effort to ensure a high standard of Short Course delivery. We welcome and value your thoughts on course experience. If you would like to offer feedback out with course end survey’s or in the unlikely event that you have a complaint about an aspect of your Short Course please email the Short Course Team at In the instance of formal complaints The University’s complaints procedure will then be followed.

PARKING: Weekend, evening and summer school parking on campus if free for RGU students. Please note: students are not guaranteed a parking space on campus. For alternative parking information, see the ‘On Street Parking’ section on RGU’s parking information webpage.

INTERNATIONAL STUDENTS: Any student requiring a VISA to remain in the UK will need to provide a copy of their passport and VISA to the Student Immigration Team, prior to enrolment on the Short Course. Failure to present the documents will result in the student being withdrawn from the course. For more information, please contact the Short Course Team via email to

PERSONAL DETAILS: The personal details that I provided are correct at the time of enrolment. I will notify the University immediately on any changes by email to

This agreement is governed by Scots Law and is subject to exclusive jurisdiction of the Scottish courts as regards any claim or matter arising under this contract.

I confirm I have read and accept these terms and conditions. Required


Academic Regulations

Use of the University Student ID Card

RGU Policy for the use of IT Facilities

University Library Policies

University Car Parking Policy

University Equality and Diversity Policy

Data Protection - Student Privacy Notice

I have read the above regulations, policies and guidelines and agree to adhere to each of these: Required